Every pass carries a scannable code, and that code does more than identify the golfer at the first tee — scanning it can check the player in and record the visit against their profile. Over time this builds a simple, reliable picture of who comes in and how often.
Checking a player in
There are two easy ways to record a visit:
- Scan the pass. Open the player's pass and scan its QR or barcode at the counter.
- Look them up. Find the player under Player passes and record a check-in from their profile.
Either way, the visit is timestamped and added to the player's history.
Consistency is what makes check-ins useful. Pick one moment — the pro-shop counter, or the first tee — and scan there every time. A clean, complete history is worth far more than an occasional one.
The timeline
Each player has a timeline that gathers the meaningful moments in one place, so you can answer "when were they last here, and how often do they come in?" at a glance. The timeline typically shows:
- When their pass was issued and added to a wallet.
- Each check-in, with the date and time.
- Any notes your team has added.
It's the quick story of a member's relationship with the club, without spreadsheets or guesswork.
Notes
You can add notes to a player to capture anything worth remembering — a coaching preference, a membership detail, a follow-up to make next time they're in. Notes appear on the timeline alongside visits, so the next person at the desk sees the same context you do.
What you can do with the history
A consistent check-in record opens up practical things:
- Spot members who haven't been in for a while and reach out — for example, a friendly push notification to player passes.
- Recognise your most frequent golfers.
- Settle "when was I last here?" questions on the spot.
Check-ins are most powerful for players (members and regulars) because their pass sticks around. Tee-time passes are about a single round, so they're less suited to an ongoing visit history.